How frequently must a title insurance producer send out a privacy notice to customers?

A title insurance producer must send out a privacy notice to customers annually. This requirement is aligned with regulations set forth under the Gramm-Leach-Bliley Act (GLBA) and other federal privacy laws that mandate financial institutions, including title insurance companies, to inform their customers about their privacy policies and practices regarding the sharing of nonpublic personal information. By sending this notice annually, the producer ensures that customers are consistently aware of their rights and how their information is handled, maintaining transparency and fostering trust.

In some cases, the initial notice may be provided at the time of application, but the ongoing obligation to send a notice every year is crucial to keep customers informed of any changes in privacy practices and to reaffirm the company’s commitment to protecting personal information. This helps customers make informed decisions about their privacy and strengthens the relationship between the producer and the client.